Records in spreadsheets, chats on phones, costs in another file?
Your events, registrations and client portfolio in one system.
EVOS is the operating system for teams that run events and client portfolios: person and organisation records, a shared WhatsApp inbox, tasks, finance and reports on one core. Your sector's pack sits on top of that core; the buyer-delegation and trade-fair pack runs end to end today.
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- 4 stages from registration to attendance, plus fair reconciliation: 11 working screens
- Arabic (right-to-left), Turkish, English
- A separate database for every newly opened company
Built for
One core, with your sector's pack and vocabulary. Buyer delegations and trade fairs are ready end to end today; for the other sectors the shared core is ready and the sector pack is on the roadmap.
- Buyer delegations & trade fairsReady end to end todayFrom a visitor's first message to the fair gate and reconciliation: registration, fair submission, booking, reception.
- Seminars & conferencesCore ready · pack on the roadmapSeminar and conference registrations, attendee messaging, attendance and finance.
- Training & certificationCore ready · pack on the roadmapLearner enrolment, corporate clients, attendance and collections in one place.
- Event & promotion agenciesCore ready · pack on the roadmapClient accounts, event projects, campaign content, logistics and costs.
- Portfolio & data teamsCore ready · pack on the roadmapPerson and organisation lists, ownership, duplicate checks, imports and data checks.
What EVOS covers today
- 29working modules, grouped into 7 EVOS modules
- 14roles, with row- and field-level permissions
- 3languages: Arabic (right-to-left), Turkish, English
- 211types of sensitive action in the audit log
- 21screens covered by a live tour in three languages
- 100point data-strength score, showing with reasons whether a record is ready to invite
Figures are taken from the current version of EVOS.
Live demo
Watch the panel run on its own.
These screens are simplified copies of the EVOS panel playing with sample data: a message arrives, a rep is assigned, a visitor is accepted, a booking is confirmed, a permission is opened.
Incoming messages reach the right rep, get a quick reply, and the registration status updates itself.
Live demo: a message arrives in the shared WhatsApp inbox, the chat is assigned to a rep, a quick reply sends the registration link and the person completes registration.
New · EVOS with Claude and ChatGPT
Run EVOS from a chat: type, preview, say «yes».
Connect Claude or ChatGPT to EVOS in one click. Add clients, ask for a fair list, open tasks, draft WhatsApp messages; the AI previews every write first and never saves without your approval.
Live demo: in a Claude or ChatGPT chat the user writes «add Ahmed K. as a client»; the assistant prepares a preview in EVOS, the user says «Yes», the record is saved and a new-client notice appears in EVOS.
Saudi Arabia120+
tools: clients, fairs, desks, tasks, WhatsApp, logistics, reports…
What can the AI do?
Admins choose area by area in the panel; changes apply from the next request.
Live demo: in the permission table Read, Write and Send switches turn on and off in turn for Clients, Fairs, Desks, WhatsApp and Finance.
Password and session operations are never opened to AI.
One-click connection: a «Connect» button and a secure session with your company account (OAuth). No keys to copy.
Preview, then approve: every add or update is shown first and is not saved until you say «yes».
On/off from the panel: you choose where reading, writing or sending is allowed; role permissions always stay the upper limit.
Quick look
One visitor, one card: which fair, which stage, in whose hands.
A person enters your base once. Even when they register for different fairs, their history builds up on the same card, and the timeline shows hour by hour who completed the registration, who submitted them to the fair and who entered the ticket.
One profile, many fairs: each fair registration is tracked through its own stages.
Data strength out of 100, with what is missing.
Timeline: every step, with the role of the team that did it.
Why EVOS
One record instead of five places
In most teams, delegation work is spread across five places, and something gets lost at every handover. EVOS keeps the same person, the same fair and the same money in one record.
Before: Visitor lists in Excel
With EVOS: One visitor profile; a phone number cannot open a second file
Before: Reps' personal WhatsApp
With EVOS: A shared WhatsApp inbox; every chat linked to the person's card
Before: Tickets and documents in folders
With EVOS: Tickets, documents and confirmation PDFs on the person's record
Before: E-mail threads with the fair
With EVOS: A submission and acceptance desk; the fair answers name by name
Before: A separate cost sheet
With EVOS: Per-fair costs and revenue, plus a double-entry ledger if you want it
When a stage changes, the responsible team sees its task. Nobody has to remember.
See it step by stepHow it works
From fair preparation to reconciliation: every step, the team responsible and the next handoff
The tabs follow the real order of a delegation. At each step you see who works there, what the system will not allow, and how the work passes to the next team.
The seven steps below are our showcase: the real flow of a buyer delegation. In other sectors the same core runs with their own steps. Buyer delegation page
- EVOS B2B
- EVOS CRM
- EVOS Marketing
- EVOS Registration
- EVOS Hosted Buyer
- EVOS Operations
- EVOS Analytics
Step 1/7
01 / 07MODULE · B2B
Pick the right fair, sign a solid contract
See which fair is worth a delegation using your own customer data; once the contract is approved, the event is ready.
- Turkish fairs arrive from the TOBB calendar every morning; each fair is assessed against your customer base's sectors for fit, value and timing, with the reasons shown.
- An uploaded contract is checked against a 15-item list; missing clauses such as commission, minimum visitors, no-show and cancellation are flagged. No contract file, no approved fair.
- The event opens from the approved contract; targets are split across reps, and the registration link and QR code come ready.
- Who works here
- Fair Officer
- Management
Events officer, management
- Next handoff
- When setup is complete the event opens to the outreach team; incomplete setups stay hidden.
02 / 07MODULE · CRM
Everyone enters once and stays one profile
Registration form, QR code, ad form or Excel: wherever someone comes from, they land in a single profile.
- A phone number cannot open a second file; possible duplicates are matched at 6 levels, a merge is suggested and both records are kept.
- Registration forms, QR codes and website embed codes per event or channel; Facebook and Instagram lead-form sign-ups reach the team without an Excel export.
- Excel imports with no row limit; each record's 100-point data-strength score answers, with reasons, whether it is ready to invite and what is missing.
- Who works here
- Communication & Marketing
Outreach and marketing reps
- Next handoff
- Channel sign-ups wait in a shared inbox with their source recorded; the first source never changes.
03 / 07MODULE · MARKETING
Your team's WhatsApp lives in a shared inbox, not on personal phones
Every inbound and outbound message on the official WhatsApp Business (Cloud API) line sits in one inbox, linked to the person's card.
- Assign chats to reps; internal notes, "/" quick replies, files, voice, location and button messages.
- Broadcasts are targeted by fair and stage and sent through a queue; one report shows how many were delivered, read and answered.
- People who reply stop or withdraw consent get no broadcasts; approved message templates are created and synced inside the system.
- Who works here
- Communication & Marketing
- Promotion & Social
Outreach and marketing, promotion and social
- Next handoff
- Non-responders get a two-step automatic follow-up; the system never closes the record on its own and leaves the final call to the owner.
04 / 07MODULE · REGISTRATION
No incomplete name reaches the fair
Each rep registers their own visitors; the registration officer checks, asks for what is missing, and the rep completes it and reports back.
- A record cannot become registered until English name, country, city, e-mail, main and sub-category and position are filled; the screen names the missing field.
- Country is detected from the phone number; reps see only their own visitors and assigned countries, and cannot re-add someone else's client.
- Finalised records lock; only management can reopen them, with a written reason that goes into the audit log.
- Who works here
- Communication & Marketing
- Data Officer
Outreach rep, registration officer
- Next handoff
- Checked records arrive at the data officer's desk, ready to be submitted to the fair.
Iraq05 / 07MODULE · HOSTED BUYER
The fair answers for the fair; flights and hotels add up
The data officer submits the list, the fair side decides on every name, and booking follow-up opens by itself for accepted visitors.
- 1Upload
- 2Acceptance
- 3Booking
- 4Confirmation
- The organiser's officer signs in with access to only their own fair's acceptance and reconciliation screens; your team cannot mark anyone accepted on its own. Rejected or incomplete records return to their owner as a task.
- A booking cannot be confirmed without flight number, arrival, airport and hotel, and hotel check-in cannot be set before the flight lands. Flight details read from a ticket arrive as a suggestion and are never saved without your approval.
- Booking confirmation and invitation-letter PDFs go out over WhatsApp in one click; QR-coded badges are ready to print.
- Who works here
- Data Officer
- Fair staff (external)
- Communication & Marketing
Data officer, organiser's officer, booking and outreach desks
- Next handoff
- Automatic confirmation reminders run 72 and 48 hours before the fair; confirmed visitors move to the reception desks.
06 / 07MODULE · OPERATIONS
They reached the hotel. Did they reach the fair?
Hotel arrival and fair entry are marked at two separate desks: the badge code is read with a handheld scanner, or the person is found by name.
- "At the hotel but not at the fair" stays on record; fair attendance is counted day by day.
- A per-event no-show cut-off surfaces unannounced no-shows and empty rooms early.
- Bus boarding lists, reception notes with photos and arrival-change requests share one place, so you see who is on which bus and whether seats are left.
- Who works here
- Reception
Reception officer
- Next handoff
- Attendance records become the evidence for reconciliation; a post-fair satisfaction and purchase survey can follow.
Nadia R.07 / 07MODULE · ANALYTICS
Both sides approve the same list before money is discussed
Your team verifies attendance first, then the fair side reconciles; commission and fair profit rest on that list.
- A reconciliation document (PDF) shows every record included for, or excluded from, the organiser with reasons, so any dispute has line-by-line evidence.
- Rep commission is calculated automatically from the fair-specific rate and minimum threshold; everyone sees their own target and commission on their own screen.
- Per-fair costs and revenue with profit or loss in one table; the funnel report shows, as a rate, where you lose people. For companies that want it: a double-entry ledger, budgets and bank reconciliation.
- Who works here
- Management
- Fair staff (external)
- Finance manager
Management, fair side, finance team
- Next handoff
- Each fair is tracked as a project in finance, so its profitability is read from the ledger.
Rules, not numbers
We won't invent how many hours you'll save. We'll show you which mistakes can't enter the record.
These aren't promises. They're rules running in today's EVOS.
- Registration
No visitor becomes “Registered” until the seven required fields are filled.
No incomplete names are sent to the fair.
- First contact
When a record is opened with a known phone or e-mail, the matching cards are shown; a merge keeps both records.
One person's history never splits.
- Acceptance
The fair's answer is entered only at the acceptance desk; the data officer who uploaded the list can't mark anyone “Accepted”.
Whoever sends the list is not the one who records the answer.
- Booking
When the fair includes flights and hotel, no booking is “Confirmed” without flight number, arrival, airport and hotel; hotel check-in can't precede arrival.
Incomplete or contradictory bookings aren't confirmed.
- Preparation
A deal isn't confirmed until the contract file is attached; a confirmed contract then locks.
No fair opens for registration without a confirmed contract.
- Audit
A “Registered” visitor locks; management reopens it only with a written reason.
Who changed what, and why, is in the audit log.
- Amounts
Amounts are calculated as whole numbers in minor units.
No rounding drift.
- Journal
A posted journal entry can't be deleted or edited; corrections use reversals.
History never changes quietly.
- Approval
FX differences and classifications are suggested, never posted without approval.
Automated, not uncontrolled.
- Reconciliation
Commission doesn't open until the fair side approves the list; the invoice counts only visitors who attended.
Commission rests on a list both sides approved.
- Payroll
An employee can't get a second payroll for the same month.
No month is paid twice.
- Cash advance
Field cash advances are spent against receipts and can't close until the balance is zero.
Cash is accounted for with documents.
Rules are enforced on the server; hiding a menu item is never treated as permission.
Comparison
The same job, two ways
You don't have to give up Excel; lists import and export. What changes is that the work rules move from people's memory into the system.
Visitor list
TodayA different Excel version per rep
With EVOSOne profile, with a duplicate warning and a merge suggestion
Messaging
TodayReps' personal phones
With EVOSA shared inbox on the official WhatsApp Business line, linked to the person's card
Missing data
TodayNoticed after the list reaches the fair
With EVOSNobody is “Registered” until the seven required fields are filled
The fair's answer
TodayIn an e-mailed file, tracked separately
With EVOSName by name at the acceptance desk; acceptance opens booking follow-up
Tickets and hotels
TodayCopied by hand
With EVOSSuggested from the ticket and never saved unapproved; hotel check-in can't precede arrival
Attendance
TodayCounted on paper; hotel and fair get mixed up
With EVOSHotel and fair entry are separate evidence, day by day
Settling with the organiser
TodayArguments over lists
With EVOSBoth sides approve the same list; every included and excluded row has a reason
Fair profit
TodayA separate sheet, after the fair
With EVOSPer-fair costs and revenue, and a project in the ledger if you want it
Visibility
TodayEveryone sees everything in a shared file
With EVOSReps see only their own clients and countries
Trail
TodayNobody knows who changed what
With EVOS211 types of action in the audit log
Getting started
Your team on EVOS in four steps
Let's talk
We go through your delegation flow and team structure, and see together whether EVOS fits your work.
We open your workspace
Noniux sets up a separate EVOS workspace for your company, with its own database, and hands over the first administrator account. Modules you won't use are removed from the menu, the pages and the actions.
Bring your data and team
Import your visitor lists from Excel with no row limit; duplicates come back as merge suggestions. Add users with their role, country scope and module permissions; when you connect your WhatsApp Business line, the IDs are found from the access token.
Learn inside the screens
A live tour across 21 screens in three languages, plus page hints; each step explains what happens in the system when you save there.
Security & data
Who sees what is decided on the server
No badges. Here is what the product does today.
A separate database for your company
Every newly opened company runs on its own PostgreSQL database, copied from a template, so your data doesn't sit in the same database as other companies' data.
Permissions on the server
Enforced by role, row and field: a rep can't see another rep's clients, and a hidden field is cut in the database query, not just on screen.
Seeing isn't exporting
Being able to view a list doesn't mean being able to download it as Excel; export is a separate permission.
Sign-in protection
An account locks after 8 failed attempts in 15 minutes, and an IP address after 20. Users can turn on two-step verification; it is mandatory for Noniux platform administrators.
Encrypted secrets
The WhatsApp access token, two-step verification secrets, billing ID details and company database addresses are stored encrypted with AES-256-GCM.
A trail for every action
211 types of sensitive action are logged with who did them and when, plus a login log and a separate finance audit log.
Consent respected
People who withdraw consent or reply “stop” receive no broadcasts.
Late payment never deletes data
First a warning; if payment still fails, read-only after 7 days, suspended after 30.
At the desk and in the field
Training inside the screens
- A live tour across 21 screens in Arabic, Turkish and English; each step explains what happens next when you save there.
- Page hints and the user guide come from the same source, so the screen, the tour and the guide never contradict each other.
- The guide is open to every role. When you get stuck, you can write to Noniux through the contact channel on this page.
Field teams work from the phone
- Add EVOS to the phone's home screen and it opens like an app, without the address bar.
- On mobile, a four-tab bottom bar chosen by role; reception finds a visitor by name and marks hotel or fair entry, and badge codes can also be read with a handheld scanner.
- Flight details are suggested from an e-ticket photo, which is read in the browser and never leaves the device.
There is no app-store version and no offline mode; EVOS needs an internet connection.
Frequently asked questions
What teams ask before they start, including what EVOS does not do.
Who is EVOS for?
Companies that organise hosted-buyer delegations, fair organisers' visitor and delegation teams, and the agencies that work with them. Besides fairs it handles business trips, B2B meetings, meetings and forums.
Can we sign up ourselves and start right away?
Not yet. After a walkthrough call, Noniux opens a separate workspace for your company with its own database and hands you the first administrator account; you add users, roles and permissions yourself.
Is there a trial, and what does it cost?
Plans are monthly or yearly, set in TRY, USD or EUR, and each plan can have a user limit. Write to us for a current quote.
Can we bring our Excel lists?
Yes. Visitors import from Excel with no row limit; records sharing a phone or e-mail come back as merge suggestions, and nothing is deleted silently. You can also export to Excel with the columns you choose; that is a separately granted permission.
What do we need for WhatsApp?
An official WhatsApp Business (Cloud API) line. During setup you enter the access token and the line IDs are found automatically; you create and sync approved templates inside EVOS, and WhatsApp's 24-hour rule applies. If no channel is set up, a message never looks sent and then silently disappears.
Which languages are supported?
The interface is in Arabic (right-to-left), Turkish and English; everyone picks their own, and direction and date formats switch instantly. The public visitor registration form is currently in Arabic and Turkish.
Can reps see each other's clients?
No. A rep sees only their own visitors and assigned countries; VIP records are limited to the authorised team. This is enforced on the server, not just hidden in the interface.
Can the fair organiser use the system?
Yes, in a limited way: the organiser's officer can open only their own fair's acceptance and reconciliation screens.
Does it work on phones?
Yes, as a web app added to the home screen, with a four-tab bottom bar chosen by role. There is no app-store version and no offline mode; badge codes are read with a handheld scanner.
Can it replace our accounting software?
You can start with per-fair costs and revenue and move on to a double-entry ledger, invoices, customer and supplier accounts, bank reconciliation and multiple currencies. There is no e-invoice/e-archive integration or bank API; bank statements come in via Excel or CSV. The invoice PDF for organisers is a reconciliation document, not an official e-invoice.
What does EVOS not do?
Stated limitsNo ticket sales or visitor payments, no stand sales or floor plans, no B2B appointment matching, no e-mail inbox and no Google/Outlook calendar sync. There is no congress session programme or speaker management either; if you bring buyer or visitor delegations to your congress, the participant journey still fits. Passports and business cards are uploaded and stored, not read automatically.
What happens to modules we don't use?
They're switched off for your company: gone from the menu, the pages and the actions.
What happens to our data if a payment is late?
Nothing is deleted. You first see a warning; if payment still fails, the account becomes read-only after 7 days and is suspended after 30.
Question not answered here?
Tell us how your delegations run and we'll answer on a short call, using your own process.
Book a walkthroughContact
Let's set up your next delegation on EVOS together
Tell us about your delegation flow and team; we'll show you how your own stages would run in EVOS and decide together which modules you need.
What happens next?
We get back to you on the channel you used and agree on a short call.
On the call we show EVOS using your own fair flow.
If it fits, we open your workspace with its own database.
This page doesn't store your details; the button opens your WhatsApp or e-mail app.
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