Event & promotion agenciesCore ready · pack on the roadmap
Bring your clients, event projects and campaigns into one system.
Client and organisation records, WhatsApp, tasks, files, finance projects and budgets are ready today on the shared core; event, promotion, logistics and custody screens are borrowed from the trade-fair pack. Quotes, supplier requests and client approval gates come with the agency pack.
Three familiar problems
Every project lives in its own WhatsApp group; what was promised to the client gets lost.
Costs and field advances are collected when the project closes; profit is the last thing you learn.
Venue, hotel and transport details are searched for again on every project.
How it works in EVOS
Client and organisation records
Client companies and their contacts sit in the organisations module, conversations on the person's card.
Project budget and costs
Income and costs per project with finance projects and budgets; field advances in the custody module.
Reusable logistics
Hotels, venues and vehicles are defined once and picked from a list on every project.
Modules you get
This sector's template turns on the modules below when your company space is opened. Each module can be turned on or off later; turning one off deletes no data.
Borrowed from the trade-fair pack
Until the sector pack arrives, general screens from the trade-fair pack are used; some fields may still be named for fairs.
- Projects & events
- Logistics
- Campaigns & Content
- Financial Custody
Shared core
- Overview
- Awaiting you
- Clients
- Entities & VIP
- Visitors & Media
- Tasks & Calendar
- Notes
- Messages / WhatsApp
- Announcements
- Reports
- My Files
- Finance
- Users
- Teams
- HR
- Audit Log
- Settings
- User guide
Coming with the sector pack
The items below are not in EVOS today; they are on the roadmap as phase P4. The order will be set by the first customers' needs.
- Versioned quotes and client approvalPlanned
- From quote to project budget to invoicePlanned
- Supplier role and requests for quotation (RFQ)Planned
- Milestones and client approval gatesPlanned
- Field staff, shifts and activation reportsPlanned
In your sector's words
The template defines the names used on screen for your sector. These names are being rolled out across the whole panel step by step.
- People records
- Clients
- Who attends
- Guests
- Events screen
- Projects & events
- Attendance screen
- Attendance
Frequently asked
Can we prepare quotes and get client approval?
Not today. Versioned quotes and an approval flow are planned in the agency pack; budgets and invoices are in the finance module today.
Is there field staff and shift planning?
Not today; employee records are in the HR module. Shifts and activation reports are a later step of the agency pack.
Contact
Book a walkthrough: Event & promotion agencies
Tell us about your workflow and team; we will show what is ready today on your own work and agree together what you need from the pack.
What happens next?
We get back to you on the channel you used and agree on a short call.
On the call we show EVOS using your own fair flow.
If it fits, we open your workspace with its own database.
This page doesn't store your details; the button opens your WhatsApp or e-mail app.
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